Birmingham Airport Limited – Privacy Notice
Birmingham Airport Limited Training
Birmingham Airport is collecting your personal data in order to fulfil its obligation to train relevant staff and third parties, in accordance with applicable legislative and regulatory requirements. When we collect personal data, we are obliged legally to provide you with certain information, it is called the “Right to be Informed.” That information is contained in the below Notice. If any of the information we provide to you is not clear enough, there are contact details for Birmingham Airport’s Information Security Manager further down this Notice, please do not hesitate to make contact and ask for further information.
1. Why we need it - the purpose of processing
We are collecting your personal information to provide you with required training for working at Birmingham Airport. We will use the information you provide to us to provide the training and keep a record of the training completion on our files. We will also use the training record should there be a failure in procedure or an incident with
relevant airport equipment or processes. Your records will be assessed if they need to be to ensure procedure was followed and training was in place and up to date.
In the case of any incidents, as part of our incident process, you could be suspended from working on specific equipment, or have your access temporarily removed. Your manager will also be informed of any incidents or resulting action.
2. Why we’re allowed to process your personal information in this way - the legal basis Legal Obligation / Vital Interest
Birmingham Airport has a responsibility to ensure staff and relevant third parties are appropriately trained in accordance with legislative and regulatory requirements and also for the protection
3. Who will we share your personal information with?
Training information will be shared with Birmingham Airport Training and Compliance Team as records, as part of their daily responsibilities. If you are involved in an incident involving equipment that you have been trained on, your training records and details of the incident may be shared with your manager/HR department (for Birmingham Airport employees), your employer (for third parties) and external agencies as necessary.
4. Where your personal information will be stored or transferred to
Training records will be kept electronically on a secure airport system. The servers for this system are located in the UK.
5. How long we will keep your personal information for
Training records will be held for 3 years after each training session, or for the duration of time that
an individual is employed at Birmingham Airport Limited.
6. Your rights
You are entitled to request the following from Birmingham Airport. These are called your Data Subject Rights and there is more information on Birmingham Airports website about each of these and what they mean to you. You can find this information by going to birminghamairport.co.uk/dataprotection
• Right of access
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Rights with regards to automated individual decision making, including profiling
Right to object
The right to object is particularly important if we are processing your information under the conditions of a “public task,” or “legitimate interests,” and you can check that information above in section 2. These is because these conditions must be based on not overriding your rights and freedoms against our purposes for using your personal information. If we are using your personal information on these grounds and you wish to object, please contact us on [email protected]
If you have any questions or wish to contact us and ask us to look at your rights at any time, please contact Birmingham Airport’s Information Security Manager, Peter Harwood, on the below details.
Birmingham Airport Limited
Email: [email protected]
7. If you are unhappy with the way in which we use your personal information
If you are unhappy with the way in which Birmingham Airport has used your personal information and you have already been in contact with us (on the above details) and feel we did not resolve your issues to your satisfaction, you can contact the Information Commissioners Office (The UK’s Data Protection Regulator), the details are below. However, the Information Commissioner does prefer that you have contacted Birmingham Airport first with your concerns before you then take those concerns to the Regulator.
Information Commissioners Office
Email: [email protected]
Telephone number: 0303 123 1113 for local rate calls or 01625 545745 for the national rate
8. Are we using automated decision making or profiling with regards to your personal data?
No, there is no automated decision making or profiling done on the training information