Birmingham Airport Employee Travel Survey Privacy Notice

Birmingham Airport are committed to ensuring that the personal data of our employees is handled in accordance with data protection law. This privacy notice reflects the requirements of the UK General Data Protection Regulation (UK GDPR) and will be updated to reflect any future changes to data protection laws.

The type of personal information we collect

We ask employees of Birmingham Airport and third parties to provide us with the following information when completing our travel survey:

  • Company
  • Role
  • Postcode
  • Gender
  • Age Group
  • Email Address

Please note that all responses are optional.

How we get the personal information and why we have it

Your personal data is provided voluntarily by you. The survey will be available via a link on the intranet. A paper copy will be distributed to those who don’t have access to the intranet.

The survey is being conducted by Birmingham Airport annually to:

  • help understand how employees travel to work and their reasons
  • monitor changes in travel patterns and the impact of measures we introduce

The information we capture is used for various reasons:

Personal Data

Reason

Company and Role

To determine which companies have not completed the survey. To analyse and identify travel trends among companies and roles

Postcode

To identify where further transport links are required

Gender

To determine if there is a correlation between genders and the usage of particular modes of transport

Age Group

To determine if there is a correlation between age groups and the usage of particular modes of transport

Email Address

To be entered into the prize draw

To be contacted for the purposes of developing transport to the Airport (if opted in)

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information are:

  • processing is necessary for the legitimate interests of the data controller
  • the data subject has given consent to the processing of their personal data

Who we share your personal information with

We will share this information with ARUP who are conducting the survey.

How we store your personal information

Your personal data will be stored on:

  • Birmingham Airport servers, based in the UK
  • ARUP’s servers, based in the UK

Your personal data will be retained for a year, until the next survey is released.

Is your personal data being processed because of a regulatory or contractual requirement?

No.

Are we using automated decision making or profiling with regards to your personal data?

No.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [email protected] if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at:

Data Protection Team
Birmingham Airport Limited
Diamond House
Airport Way
Birmingham
B26 3QJ

E-mail: [email protected]

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

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