Birmingham Airport Health and Safety Privacy Notice

Birmingham Airport Health and Safety - Accidents and Incidents Privacy Notice

Birmingham Airport is collecting your personal data. When we collect personal data, we are obliged legally to provide you with certain information, it is called the “Right to be Informed”. That information is contained in the below Notice. If any of the information we provide to you is not clear enough, there are contact details for Birmingham Airports Data Protection Officer further down this Notice, please do not hesitate to make contact and ask for further information.

1. Why we need it - the purpose of processing

We collect your personal information following an incident in order for us to comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) should we need to report the incident to the Health and Safety Executive.

Your personal information will also help us to investigate the incident and benchmark against similar incidents. We will also use your information to decide an appropriate course of action and carry out any remedial actions that are required.

2. Why we’re allowed to process your personal information in this way – the legal basis

Article 6 condition – Legal Obligation*
*Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013
Article 6 condition – Legitimate Interests

3. Who we will share your personal information with?

Your information will be used internally at Birmingham Airport by the Health & safety team to investigate any incidents. Where it is necessary and proportionate to do so, your information will be shared with other internal departments to help with any investigations.

We will share your personal information with the Health & Safety Executive where required by law to report any incidents required by RIDDOR.

We use software provided by a company called Southall Associates to log all incidents. Southall Associates will have access to the personal data held in the software for the purposes of supporting the IT infrastructure only, they will not have access to the information for any other purpose.

4. Where your personal information will be stored or transferred to

Your information will be stored on Birmingham Airport systems, which are based in the UK and Southall Associates software, which is also based in the UK.

5. How long we will keep your personal information for

Your personal information is kept for 3 years and 4 months. For incidents involving children we will keep the personal information for 3 years and 4 months after the child’s 18th birthday.

We are legally obliged under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) to keep reported incident data for at least 3 years and 4 months. This is time to give any injured party the appropriate period to pursue a civil legal claim.

6. Your rights

You are entitled to request the following from Birmingham Airport. These are called your Data Subject Rights and there is more information on Birmingham Airports website about each of these and what they mean to you. You can find this information by going to

Right of access
Right to rectification
Right to erasure
Right to restriction of processing
Right to data portability
Rights with regards to automated individual decision making, including profiling
Right to object

The right to object is particularly important if we are processing your information under the conditions of a “public task”, or “legitimate interests”, and you can check that information above in section 2. These is because these conditions must be based on not overriding your rights and freedoms against our purposes for using your personal information. If we are using your personal information on these grounds and you wish to object, please contact us on [email protected]

If you have any questions, or wish to contact us and ask us to look at your rights at any time, please contact Birmingham Airports Data Protection Officer, Kristie Marshman, on the below details.

Postal Address:
Kristie Marshman
Data Protection Officer
Birmingham Airport Limited
Diamond House
Airport Way
B26 3QJ

Email: [email protected]

7. If you are unhappy with the way in which we use your personal information

If you are unhappy with the way in which Birmingham Airport has used your personal information and you have already been in contact with us (on the above details) and feel we did not resolve your issues to your satisfaction, you can contact the Information Commissioners Office (The UK’s Data Protection Regulator), the details are below. However, the Information Commissioner does prefer that you have contacted Birmingham Airport first with your concerns before you then take those concerns to the Regulator.

Postal Address:
Information Commissioners Office
Wycliffe House
Water Lane

Email: [email protected]

8. Is your personal data being processed because of a regulatory or contractual requirement?

Yes, we are using your personal information because of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.

9. Are we using automated decision making or profiling with regards to your personal data?

No, there is no automated decision making or profiling taking place.

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